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Party Planner Calculator
Work out how many drinks, canapes and bags of ice a party needs from the guest count and length.
Party planner calculator
Drinks needed: —, about —
per guest
Canapes needed: — · Ice: —
—
How to use the Party Planner Calculator
- Enter the number of guests and how long the party will last.
- Set the drinks per guest and how many canapes each person gets.
- Read the shopping list of drinks, food and ice to buy.
Features
- Drinks per guest by party length
- Wine, beer and soft drink split
- Canapes, ice, napkins and glasses
- Shopping list you can copy
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Frequently Asked Questions
Common questions about the free online party planner calculator.
Allow about 1.5 drinks per guest in the first hour and one drink per guest for every hour
after that, then round up.
This planner uses 40 percent wine, 40 percent beer and 20 percent soft drinks, which suits a
mixed crowd well.
A standard 75 centilitre bottle pours about five glasses, so thirty six glasses works out at
eight bottles.
Five pieces per person works for a short drinks party, while a longer evening with a meal
needs fewer.
Half a kilogram per guest is a good rule, and more in hot weather or when drinks are served
from a cooler.
Yes. Running out is worse than having spares, and unopened bottles keep well for the next
party.
The soft drink share covers them, and it is worth offering a good alcohol free option rather
than only water.
Raise the party length in hours, because the drinks total grows by about one drink per guest
for each extra hour.
No. The quantities are calculated in your browser and nothing you type is sent to a server.
Yes. It is completely free, needs no account and you can plan as many parties as you like.
Last updated: October 10, 2026